Businesses and investors
Outsourced legal department
NLP Law Firm, based in Hà Nội, provides ongoing legal advice under long-term engagements to small and medium-sized enterprises and manufacturers without a legal department, or needing extra support: drafting, reviewing and negotiating contracts; labour matters; internal governance; compliance with personal data, e-commerce and advertising rules; and legal advice on tax and invoices.
NLP Law provides ongoing legal advice to small and medium-sized enterprises and manufacturing businesses that do not yet have a legal department or that need additional support for their existing legal department. Under long-term engagements, we draft, review and take part in negotiating contracts; advise on labour matters on the employer’s side, internal governance and capital transfers; advise on compliance with the rules on personal data protection, e-commerce, advertising and artificial intelligence; and provide legal advice on tax and invoices. We also provide advice and preparation of trademark and copyright applications, and advise on handling infringements.
The scope of ongoing advice and of any separate work, such as litigation, procedures before state agencies or the preparation of trademark and copyright applications, is agreed in writing in the legal services contract.
Who is this service for?
This service is for small and medium-sized enterprises and manufacturing businesses that need ongoing legal advice for their day-to-day operations.
- Businesses that do not yet have in-house legal staff, where the director personally handles contracts and personnel matters alongside many other tasks.
- Businesses that already have a legal department but need additional support.
- Businesses that regularly sign contracts with customers, suppliers and distributors.
- Businesses with many employees that need to standardise their employment contracts, internal labour regulations and internal policies.
- Businesses that are changing their members, shareholders or charter capital.
- Businesses that sell online, run advertising or use artificial intelligence tools but are unclear about their obligations under the new regulations.
What types of matters do we handle?
We work with businesses on the legal issues that arise from their day-to-day operations. Common types of matters on which we provide advice:
- Day-to-day legal questions on contracts, personnel and governance for businesses that do not yet have a legal department.
- Contracts for the sale of goods, provision of services, distribution, agency, leasing and business cooperation, including drafts prepared by the counterparty and bilingual Vietnamese – Chinese contracts.
- Sets of standard-form contracts and general terms and conditions for business customers and consumer customers.
- Employment contracts, internal labour regulations and internal policies; labour discipline and termination of employment contracts on the employer’s side.
- Charters, meeting documents and resolutions; transfers of contributed capital and shares; changes of members and shareholders, and updates to beneficial ownership information.
- Personal data protection policies, consent forms, and terms of use for websites, apps and online stores; contracts with influencers and livestream sellers; internal policies on the use of artificial intelligence within the business.
- Legal advice on tax and invoices in connection with price, payment and documentation terms in contracts and transactions.
- Preparation of trademark and copyright applications for new products and brands; handling infringements of intellectual property rights.
The descriptions above are general types of matters intended to give you a sense of the scope of our support; they are not specific matters we have handled.
What stages does our work follow?
The work is divided into five steps; you can start with a specific task, such as reviewing a contract, before deciding whether to sign an ongoing advisory contract.
- Intake and understanding your needsCheck for conflicts of interest; learn about your business lines, size, the types of contracts you use and the legal issues you commonly face; propose a suitable scope of advice together with a written quotation.
- Signing the contract and initial reviewAgree on the scope, term, fees and means of communication; assign lawyers and specialists; where you so choose, review the charter, standard-form contracts, internal labour regulations and employment contracts you currently use, and identify the points that need amending in order of priority.
- Advice during the contract termAnswer legal questions by phone, by email, in person or online; draft and review contracts, internal documents, meeting documents and resolutions; take part in negotiations and meetings with counterparties at your request; give written opinions at your request or where an issue carries significant risk.
- Work outside the agreed scopeWhere litigation, procedures before state agencies or the preparation of trademark and copyright applications are needed, the Firm sets out the scope and separate fees in a supplementary written quotation before carrying out the work.
- Completion or renewalSummarise the work carried out; report the outcome and return original documents.
Our principles in providing ongoing advice
- The scope of ongoing advice and the fees are agreed in writing; work outside that scope is quoted separately in writing before it is carried out.
- We set out the legal risks and the options clearly; business decisions are yours to make.
- We advise only on options that comply with the law; we do not advise on nominee ownership, nominee capital contributions or untruthful declarations.
- We assess the strengths and weaknesses of each matter candidly and do not promise results in advance.
- Important documents are approved by a lawyer before they are issued.
What documents should you prepare?
When you first contact us, a brief summary of your request is all we need. After checking for conflicts of interest, the Firm will let you know which documents to provide. Documents commonly used to understand your needs and propose a scope of advice include:
- Enterprise Registration Certificate; current charter; list of members or shareholders.
- Standard-form contracts currently used with customers and suppliers; major contracts being performed or about to be signed.
- Standard employment contracts, internal labour regulations and internal policies, if any; current number of employees.
- Most recent meeting minutes and resolutions; plans to change members, shareholders or charter capital, if any.
- Links to your website, apps and online stores; the personal data protection policy and terms of use currently published, if any.
- Protection titles and trademark applications already submitted, if any.
- Details of the business’s contact person and invoicing details.
Who does the work?
- Lawyer in charge of this service group: Lawyer Nguyễn Duy Linh, Director. Criminal, civil and commercial litigation; debt recovery.
- Also involved: Lawyer Vũ Thị Hằng, Deputy Director; Hoàng Tùng, Corporate Services Specialist.
Frequently asked questions
Should a small business sign up for ongoing advice or engage a lawyer for each piece of work?
Where a business regularly signs contracts, has many employees or is changing its members or shareholders, ongoing advice allows issues to be raised before documents are signed or issued. Where needs arise only occasionally, you can engage us for individual pieces of work. We discuss your actual needs before proposing a scope.
Can I start with a specific task before signing an ongoing advisory contract?
Yes. You can start with a specific task, such as reviewing a contract, before deciding whether to sign an ongoing advisory contract. The scope of that task is agreed in writing before the work is carried out.
Does the Firm handle accounting or tax declarations on behalf of businesses?
No. We provide legal advice on tax and invoices in connection with your business’s contracts, transactions and decisions. Bookkeeping and the preparation and submission of tax returns are handled by your accountant or a tax agent.
Does the Law on Personal Data Protection apply to small businesses?
Yes. For 5 years from the date the Law on Personal Data Protection took effect (01/01/2026), small enterprises and start-ups may choose whether or not to apply the provisions on personal data processing impact assessments, updating impact assessment dossiers, and designating a personal data protection department or personnel or engaging a personal data protection service provider; household businesses and micro-enterprises are not required to apply these provisions, but neither case applies where the business provides personal data processing services, directly processes sensitive personal data or processes the personal data of a large number of data subjects. The Law’s other provisions, such as those on data subject consent and breach notification, still apply.
How is a business’s internal information kept confidential?
We keep information about you and your business’s operations confidential under the Law on Lawyers, even after the contract ends, unless you consent or the law provides otherwise. The Firm checks for conflicts of interest when it receives a request, before discussing the details, and does not represent parties with opposing interests in the same matter.
How are fees determined?
Fees are agreed for each matter and clearly set out in the legal services contract, using a fee calculation method permitted under the Law on Lawyers. Court fees and charges, arbitration costs, enforcement fees and amounts payable to state agencies are not lawyers’ fees; estimated amounts are stated in the quotation. An agreement on fees is not a commitment or guarantee of any particular outcome.
Related
General information only; not a substitute for advice on a specific matter.
NLP Law
Book a consultation
Call our hotline or email us to book a consultation. Detailed capability statements for each service group are available on request.
Head office: Ground Floor, No. 10 Cầu Đất Street, Hồng Hà Ward, Hà Nội · Hotline: 0825 108 668 · Email: nlplawfirm.hn@gmail.com
Matter and client information is kept confidential under the Law on Lawyers, even after the contract ends.
Please do not send details of your matter, documents or sensitive information by email or through the form at this stage. After checking for conflicts of interest, the Firm will let you know which documents to send. View the Personal Data Protection Policy.